Privacy policy

Effective 10 October 2026

TakeBrief is operated by BIRIM AJANS YAZILIM LIMITED SIRKETI, Türkiye. Contact: aydin@birimajans.com.

What stays on your device

Your saved library, edited scripts, brand defaults and videos you record with the teleprompter are stored locally. A recording is not automatically uploaded. Camera and microphone access are used only for a recording you choose to make. Importing a reference selects a specific video; it does not give us your entire photo library.

What the service receives

The app creates a random service identity and private authentication token; no name, email or social login is required. Our server stores a hash of the token, the random ID, language, usage counters, job states and subscription status. To keep the free AI allowance per device, the app also sends an installation key: on iPhone/iPad a random value the app creates and keeps in the device keychain (it can remain after the app is reinstalled); on Android a one-way digest of the Android ID (SSAID), which is specific to this app's signing key. Our server stores only a keyed hash of that key, together with how many free briefs that device has completed. It is used only to prevent repeated free allowances and abuse, never for advertising, analytics or tracking across apps. When you explicitly consent to AI processing and request a brief, we receive the idea, audience, product facts, notes and other fields you choose to submit. If you consent to a reference-video upload, we receive that file too.

Do not include information you do not have permission to share. A reference URL is metadata, not permission for us to access a private account or download a platform video.

AI providers and consent

When you consent to AI processing and request a brief, we send the submitted brief, notes and other fields you chose to submit to Anthropic (Claude) to generate a script and to check the submitted and generated content for safety. These checks are automated and may make mistakes.

For an imported reference video, our server extracts up to six sampled still images and, when the video has sound, its audio. The sampled images go to Anthropic for the safety check and script generation. The audio goes to OpenAI only to create an automatic transcript; that transcript is then sent to Anthropic together with your brief. The full original video is not sent to either provider. Sparse frames do not show every event or continuous motion. The result states these limitations.

Anthropic states that it does not train models on API content and deletes API inputs and outputs within 30 days, unless longer retention is needed to enforce its Usage Policy (content flagged by its automated safety systems can be kept for up to 2 years) or is required by law. See Anthropic's API data retention. OpenAI says API content is not used to train models by default; audio transcription has its own retention terms. See OpenAI's data controls. Our use does not have a verified Zero Data Retention agreement with either provider. Revoking consent prevents new submissions; it does not undo a completed provider request.

Purchases and infrastructure

Apple or Google processes payment. RevenueCat receives your TakeBrief service ID, purchase and subscription records, and technical app/device/network information needed to verify access. We do not receive your card number. Store purchase records and billing are governed by the store and RevenueCat policies. DigitalOcean hosts our isolated service. Cloudflare may handle DNS and delivery/security traffic. Network providers necessarily receive connection information.

We do not sell personal data, show third-party ads, or collect advertising identifiers. Service IP addresses are transformed into keyed hashes for short-lived rate limits instead of being stored as raw IPs in our application database. Infrastructure security logs may contain connection information.

Reminders

Reminders are off until you agree after your first finished brief, and then allow notifications. They are created and shown only on your device: TakeBrief uses no push service and sends no notification token to us. A reminder contains fixed text only; your brief, idea, product details and recordings never appear in a notification. There is at most one reminder a day, none between 10 PM and 9 AM, and none on days you already opened the app. You can change the time and days or turn reminders off in Settings, or turn off notifications in your phone settings.

Anonymous app analytics

Google Analytics for Firebase measures first launches, app opens, sessions, broad screen names, the screen a paywall was opened from, taps on Pro-only options, when the free allowance is used up, checkout starts, purchase or restore results (such as completed, canceled or failed), the language the app first opened in, store-reported in-app purchases and reminder steps (whether reminders were allowed, which reminder type was set or opened, and the reminder setting). It receives a random app-instance identifier plus basic app, device, operating-system and approximate-region information derived from a masked IP address. We do not set a TakeBrief user ID in Firebase or send names, email addresses, brief text, product details, uploaded media, generated scripts or recordings to Analytics.

Advertising identifiers, Apple's vendor identifier, ad personalization and ad-network registration are disabled in our app configuration. The Android ID digest described above is sent only to our own service for the free allowance, never to Analytics or third parties. Analytics data is used only to understand aggregate product use and purchase flow, not for cross-app tracking or advertising. See Google's privacy policy and Firebase privacy information.

Store review access

Store reviewers may use a private, expiring access code. This creates a separate review identity and workspace, labeled in the app. Review access is not a paid subscription and does not charge the store. Leaving it restores the regular workspace; deleting review data removes only that review identity and its files.

Retention

• Raw uploaded videos are deleted from our active service after a job completes or fails. Unused uploads expire within one hour; abandoned processing files are cleaned after interruption.
• Submitted input is removed from the job record when processing finishes or fails. Generated results remain on the server for up to 30 days so interrupted downloads can resume. Your local library remains until you delete it.
• Anonymous identity, subscription and completed-job usage records remain until you delete your service account, to enforce quotas. The hashed device key and its free-brief count are kept for up to 24 months after the device last used the service, also after you delete your data, so that deleting data or reinstalling does not create a new free allowance. Reports about a result remain for up to 90 days or until account deletion.
• Application logs exclude prompts, videos, tokens and payment details. Operational backups, if present, age out within seven days; they are not used to restore deleted accounts into active use.
• If you email support, we receive your email and the information you choose to send. Support messages are retained while needed to handle the request and applicable record obligations; ask us to delete them when the issue is resolved.

Deletion and your choices

Use Settings → Delete my data in TakeBrief to delete the service identity, jobs, uploads and RevenueCat customer record, and then the app's local library and recordings. An active AI job must finish before deletion can complete; errors leave a retry path. Deleting a single local library item does not immediately remove its temporary server job; the 30-day limit or account deletion applies. To request deletion without reinstalling the app, use our deletion page.

Deleting data does not cancel a store subscription. Cancel separately through Apple subscriptions or Google Play subscriptions. Stores may retain financial records under their own requirements.

You can decline AI processing and still use local editing and recording. You can decline camera or microphone permissions and still use scripts. Operating-system permissions can be changed in device settings.

Rights, location and children

Depending on your location, you may have rights to request access, correction, export or deletion and to object to certain processing. Email the contact above; we may need to verify ownership without asking for your password or payment-card details. Data may be processed outside your country by our providers. TakeBrief is a general creator tool, not an app directed at children under 13. Do not submit a child's personal information without the necessary permission.

We will publish material policy changes here with an updated effective date.